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Posted: Tue Jan 02 2024

Construction Project Coordinator

Milwaukee, Wisconsin

Direct Hire

Title: Construction Project Coordinator
Location: Milwaukee, Wisconsin
Type: Direct Hire, On-site, 1-2 days Hybrid possible
Compensation: Competitive Salary, Access to Healthcare, Vision and Dental Insurance Plan of Choice and 401K Plan

Chamberlain Advisors is currently seeking a Construction Project Coordinator for our client in the Design-Build for Financial Institutions industry. This is a Direct Hire position. The Construction Project Coordinator will support and assist project management teams in organizing ongoing and upcoming projects of all sizes and work closely with the project manager to prepare comprehensive action plans, including resources, timeframes, and data collection for projects. You can also expect to maintain project documents, monitor project plans, schedules, submittals, participating in project meetings, and ensure that project deadlines are met in a timely manner. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with both internal and external teams to deliver results on deadlines. Click apply now and join the Chamberlain experience.

What You Will Be Accountable For:
  • Coordinates with Project Managers on multiple project schedules.
  • Attends project meetings and staff meetings. 
  • Creates and maintains project checklists.
  • Creates projects and coordinates project documents in bidding software.
  • Procures project resources; research project areas, compile bidders list and contact local subcontractors/  vendors to bid projects.
  • Tracks progress of procurement to ensure coverage in all scopes of work.
  • Issues addendums /CBs to all bidders, awarded subcontractors and superintendents.
  • Builds project in Project Management software; Procore. 
  • Issues, sends and track subcontracts, purchase orders and change orders.
  • Tracks and verifies all insurance certifications/coverage for each subcontractor per project.
  • Compiles, logs, and sends submittals to project team and subcontractors.
  • Requests and tracks closeout documents, including final reconciliation forms, warranties, and O&M data.
  • Compiles and distributes warranty and O&M binders for each project.
  • Maintains checklists and field copies for Superintendents.
  • Prints and distributes plan sets as needed, sends plan sets and samples to field.
  • Files all project documents for Project Managers, archiving project.
  • Assists with phones and front desk duties as needed.
What Qualifications You Need:
  • High school diploma/GED required. Bachelor's degree preferred.
  • 2-4 years related experience and/or training experience in construction field related project administrative / coordination work
  • Ability to work with GCs/Subcontractors on bid awards and finalization.
  • Experience with Construction Project Management Software (Procore preferred but not required).
  • Intermediate ability and skill with MS Office products (Excel, MS Project, Outlook).
  • Familiarity/experience with project management software.
  • High skill level in written an verbal communication.
Why Work with Chamberlain?
Chamberlain Advisors is a veteran-owned business that provides human capital solutions through contract, contract-to-hire, direct-hire, and retained-search opportunities. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.

Equal Opportunity Employer
Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.


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