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Posted: Fri Jan 26 2024

Administrative Assistant – Information Technology

Nashville, TN

Direct Hire

Administrative Assistant – Information Technology
Nashville, TN
Starting Salary Range: $45,000 - 55,000 (Dependent upon experience)

Job Summary: The Administrative Assistant (Information Technology) performs administrative support duties to ensure efficient operations of the office. Supports directors and above through a variety of tasks related to organization and communication.
Essential Responsibilities: 

  • Coordinates activities within department providing direct support for a director or above.
  • Receives invoices, reviews for accuracy and submits for payment.
  • Answers and directs phone calls in a professional manner.
  • Greets visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment.
  • Receives, sorts and distributes mail.
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  • Produces and distributes correspondence memos, letters, faxes and forms.
  • Prepares staff reports and participates in staff meetings.
  • Develops and maintains filing system for department.
  • Handles sensitive information, documents and issues in a confidential manner.
  • Orders and maintains office supplies for department.
  • Organizes and books travel arrangements.
  • Suggests changes in office task workflow to improve efficiency.
  • Assists in preparing presentations and materials.
  • Coordinates the repairs and maintenance of office equipment.
  • Interprets policies, rules and regulations as required.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Maintains regular and on-time attendance.
  • Supports company’s commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).
  • Follows all safety regulations.
  • Performs other duties as assigned.

Qualifications: (Needs strong MS Office Suite experience, experience supporting an executive, managing high-volume department bills/invoices, must have aptitude to create and implement a new administrative work process, supports Exec with project tracking and management, high levels of confidentiality with sensitive information is needed.)
  • High School Diploma or equivalent. 
  • 2-4 years' of administrative, clerical or office management experience.
  • Associate's degree in a related field. 
  • 4-7 years' of administrative, clerical or office management experience. 

Recruiting Source International