Administrative Assistant – Information Technology
Nashville, TN
Starting Salary Range: $45,000 - 55,000 (Dependent upon experience)
Job Summary: The Administrative Assistant (Information Technology) performs administrative support duties to ensure efficient operations of the office. Supports directors and above through a variety of tasks related to organization and communication.
Essential Responsibilities:
- Coordinates activities within department providing direct support for a director or above.
- Receives invoices, reviews for accuracy and submits for payment.
- Answers and directs phone calls in a professional manner.
- Greets visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment.
- Receives, sorts and distributes mail.
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Produces and distributes correspondence memos, letters, faxes and forms.
- Prepares staff reports and participates in staff meetings.
- Develops and maintains filing system for department.
- Handles sensitive information, documents and issues in a confidential manner.
- Orders and maintains office supplies for department.
- Organizes and books travel arrangements.
- Suggests changes in office task workflow to improve efficiency.
- Assists in preparing presentations and materials.
- Coordinates the repairs and maintenance of office equipment.
- Interprets policies, rules and regulations as required.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Maintains regular and on-time attendance.
- Supports company’s commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).
- Follows all safety regulations.
- Performs other duties as assigned.
Qualifications: (Needs strong MS Office Suite experience, experience supporting an executive, managing high-volume department bills/invoices, must have aptitude to create and implement a new administrative work process, supports Exec with project tracking and management, high levels of confidentiality with sensitive information is needed.)
Required:
- High School Diploma or equivalent.
- 2-4 years' of administrative, clerical or office management experience.
Preferred:
- Associate's degree in a related field.
- 4-7 years' of administrative, clerical or office management experience.