Posted: Thu Feb 09 2023
Our Client, a highly respected DC based foreign affairs think tank, is seeking an Administrative Assistant to support the HR department on a contract basis. This in an ideal role for anyone looking to get experience in the public policy arena.
This is a 100% onsite assignment, and the hours are 8:30 a.m. to 5 p.m.
Ideal candidates will be detail oriented, self-motivated, and full of initiative to help the team.
DUTY LOCATION: Washington, DC WHO MAY BE CONSIDERED: Open to all qualified U.S. Citizens
SPECIAL REQUIREMENTS: Applicants must be eligible for a Public Trust position. Upon appointment, the selectee will be required to undergo a background investigation and obtain and hold a Federal public trust position up to the Moderate Risk level. An active public trust clearance is not a prerequisite for applying for or initiating employment.
ABOUT THE COMMISSION AND THE POSITION The U.S.-China Economic and Security Review Commission is a Congressional advisory commission mandated to monitor, investigate, and report to Congress on the national security implications of the bilateral trade and economic relationship between the United States and the People’s Republic of China The Commission’s full mandate is posted at https://www.uscc.gov/charter.
The Administrative and Human Resources Assistant provides essential administrative support to 12 Commissioners and a team of supporting staff. The successful candidate will have strong attention to detail, organizational, and communication skills. The position offers candidates an opportunity to expand their knowledge of federal government operations and administration, while serving Congress and U.S. national security. Job growth is encouraged, as the successful candidate can attain increasing levels of responsibility 2 as major duties evolve to reflect the needs and capabilities of the team. The Commission is an equal employment opportunity employer. Individuals of diverse backgrounds are encouraged to apply.
MAJOR DUTIES AND RESPONSIBILITIES Under the direction of the Director of Operations and Administration, the position is responsible for supporting the overall administration and operations of the Commission. The work requires the ability to: 1. Independently and proactively manage front office operations, including: reception, scheduling and calendars, meeting logistics and support, correspondence, telephones, mailings, and general office maintenance. 2. Serve as a liaison and troubleshooter on administrative and operational matters. 3. Prepare, format, print, and distribute documents and mailings. 4. Assist in preparation for and execution of the Commission’s public events by coordinating pre-event logistics and supporting day-of operations. 5. Manage the Commission’s biweekly time and attendance process. 6. Coordinate new employee recruitment and onboarding. 7. Prepare and process human resources (HR) paperwork and resolve employees’ HR-related questions. 8. Assist with HR policy compliance and facilitate HR processes. 9. Work as part of a three-person team that performs all administrative and operational support functions, including financial transactions, travel, procurement, IT support and facility management, and human resources. Cover coworkers’ duties and work to cross-train or adjust duties across the team as needed. Work is generally performed in an office setting; however, duties sometimes require local messenger services. Incumbent must be able to lift 20 lbs. The work schedule for this position is 8:30 a.m. to 5:00 p.m. with occasional early and late hours. This is primarily an in-person position with limited opportunity for scheduled or situational telework.
REQUIREMENTS AND QUALIFICATIONS 1. Exceptional attention to detail, time management, and organizational skills. 2. Collegial demeanor and customer service-focused mindset, with excellent oral and written communication skills. 3. Ability to manage multiple tasks and work in a fast-paced environment, setting and meeting deadlines, and adapting to new priorities. 4. Self-starter with strong follow-through skills who can work independently and as part of a team. 5. Demonstrated experience solving problems; knows where and how to find information. 6. Experience using Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook. Experience with Adobe Acrobat Pro and Webex is a plus.
HIGHLY DESIRED QUALIFICATIONS: (Not required but may be considered in the selection process) 1. Bachelor’s degree preferred. 2. Experience providing administrative and operational support for Congressional, other government, or similar organizations. 3. Experience with time and attendance and/or HR processes (recruitment, serving on interview panels, and new employee orientation).
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