Executive Assistant Job Description

Hybrid Schedule
Onsite – 2 days a week (Tuesdays & Wednesdays)/3 days remote

Vaccination Requirement

Hours – 37.5 workweek, do not foresee any overtime

Parking – there is garage under building, directly above McPherson Square metro

A Bachelors degree and 3-5 years of experience is required!

Job Description
This role will involve supporting the communications team for a temporary leave.

We are requesting a temporary EA beginning ASAP. This is a temporary assignment with no permanent hire expectation beyond the dates stated. This assignment is mostly contract work for this key period as outlined below so we really need someone who understands Nonprofit administration and contract work.

Executive Assistant US Programs and Contracts Specialist (EACS)

Summary Description

The Executive Assistant and Contracts Specialist provides high-level administrative and contracts coordination. Duties are administrative, operational, and contract project-based and often focus on demanding timelines and competing priorities. This position provides key support for contract coordination including processing and oversight, liaison with staff, consultants, partners, media, local and regional legislative leaders and their staff. The EA is responsible for scheduling related travel, meeting management, handling information requests, preparing reports and correspondence. Additionally, the EA has the opportunity to coordinate projects that may include research and reporting.

This position is often privy to confidential information and as such, requires maturity, diplomacy and discretion.

Primary Duties

General Administrative and Operational Support
- Coordinates internal and external meetings,
- Coordinates internal and contract related travel and lodging,
- Assists with coordination of organization-sponsored events,
- Assists with strategic projects,
- Process a variety of complex reports and memoranda,
- Assist in gathering, managing and organizing support information, and
- Coordinate special project assignments that may include, research, analysis, project coordination, training and other duties as assigned by the V.P. State Advocacy.
General Contract and Operational Support
Maintains and has primary oversight of U.S. contracts, and maintain contract files and database for state advocacy and a broad selection of U.S., federal and state programs
Process check requests, invoices, and vendor payments
Process funding requests and manage approval process for contracts across multiple teams
Working in conjunction with the VP to manage contacts with consultants, vendors, media, and partners, including arranging meetings, conference and other calls.
Requirements
Meticulous attention to detail with heavy contract management,
Able to shift gears and reprioritize with constantly changing demands,
Solid knowledge of administrative and clerical procedures and systems,
Knowledge of and proficiency with a variety of computer software applications including Microsoft Office,
Proficiency with travel arrangements and planning,
Ability to interact and communicate with individuals at all levels both inside the site and externally
Ability to maintain the confidentiality of information received
Ability to take initiative and work independently
Ability to be flexible, positive, and thoughtful with good energy
College Degree required, and administrative and contract support experience or combined related experience.
For 32 years, the Midtown Group has been connecting talented professionals with incredible employment opportunities.

We are a small, woman-owned business certified by the Women’s Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.

Whether you’re looking for a temporary role or direct hire position, Midtown wants you to Love What You Do.

To get you there, we can navigate the best options in your industry, connect you directly to hiring managers, and give you the insider tips you need to nail your interview.

You’ve got the skills. You’ve got the experience. Let Midtown get you the response your resume deserves.

Check us out! www.themidtowngroup.com Finding the perfect fit should always be this easy.

Executive Assistant

The Midtown Group